Privacy Policy

1. Information We Collect

Information You Provide

We may collect information you voluntarily provide, including:

• Your name
• Email address
• Telephone number
• Business or practice information
• Information included in messages, consultation requests, or other communications
• Any documents or information you choose to provide while discussing our services

Please do not submit confidential, privileged, financial, medical, or other sensitive information through the website’s general contact form.

Information Collected Automatically

When you visit the website, our hosting provider and other technology providers may automatically collect limited technical information, such as:

• Internet Protocol address
• Browser and device type
• Operating system
• Pages visited
• Referring website
• Approximate location derived from your IP address
• Date, time, and duration of visits
• Diagnostic and security information

We may also use analytics tools to understand how visitors use the website. If analytics are enabled, those providers may use cookies or similar technologies as described below.

2. How We Use Information

We may use collected information to:

• Respond to questions and consultation requests
• Communicate with you about PracticeCoda’s services
• Evaluate whether our services may be appropriate for your needs
• Provide and improve our website and services
• Maintain the security and reliability of the website
• Diagnose technical problems
• Prevent fraud, misuse, or unlawful activity
• Maintain business and administrative records
• Comply with applicable laws and legal obligations
• Establish, exercise, or defend legal claims

We will not use information submitted through the website to create an attorney-client, fiduciary, or other professional relationship unless that relationship is separately established in writing.

3. Cookies and Similar Technologies

The website may use cookies or similar technologies that are necessary for website functionality, security, performance, or analytics.

You can control cookies through your browser settings. Disabling cookies may affect certain website functions.

PracticeCoda does not currently use personal information for targeted advertising or sell personal information for monetary compensation. If our practices materially change, we will update this Privacy Policy and provide any legally required choices or notices.

4. How We Disclose Information

We may disclose information to:

• Website hosting, email, analytics, security, and technology providers
• Professional advisers, such as attorneys, accountants, or consultants
• Contractors or service providers helping us operate our business
• Government agencies, courts, or other parties when required by law
• A purchaser, successor, or other party involved in a merger, acquisition, financing, reorganization, or sale of business assets
• Other parties when you authorize or direct us to do so

These providers may access information only as reasonably necessary to perform services on our behalf or as otherwise permitted by law.

Our website is currently hosted using Vercel. Vercel may process technical data, including IP addresses and request logs, to deliver, secure, and maintain the website.

5. Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Policy, maintain appropriate business records, resolve disputes, enforce agreements, and comply with legal obligations.

Retention periods may vary depending on the nature of the information, why it was collected, and applicable legal requirements.

6. Data Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information.

However, no website, email transmission, or electronic storage system can be guaranteed to be completely secure. You provide information electronically at your own risk.

7. Your Privacy Rights

Depending on where you live and applicable law, you may have the right to:

• Request access to personal information we maintain about you
• Request correction of inaccurate information
• Request deletion of certain information
• Request information about how we collect, use, or disclose personal information
• Restrict or object to certain processing
• Withdraw consent where processing is based on consent
• Receive a portable copy of certain information
• Opt out of certain uses or disclosures of personal information
• Appeal a decision concerning a privacy request
• Not receive discriminatory treatment for exercising your privacy rights

To submit a request, email hello@practicecoda.com with the subject line “Privacy Request.”

We may need to verify your identity before completing a request. We may deny or limit a request where permitted by law. You may also use an authorized agent where applicable, subject to identity and authorization verification.

PracticeCoda does not currently sell or share personal information for cross-context behavioral advertising.

8. Third-Party Websites

The website may contain links to websites or services operated by third parties. PracticeCoda does not control and is not responsible for those parties’ privacy, security, or content practices.

We encourage you to review the privacy policy of each external website you visit.

9. Children’s Privacy

The website and our services are intended for business owners and other adults. They are not directed to children under 13, and we do not knowingly collect personal information from children under 13.

If you believe a child has provided personal information through the website, contact us so we can take appropriate action.

10. Visitors Outside the United States

PracticeCoda is based in the United States. If you access the website from another country, your information may be transferred to, stored in, or processed in the United States, where privacy laws may differ from those in your jurisdiction.

11. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, services, or legal obligations.

The updated Policy will be posted on this page with a revised effective date. Material changes may also be communicated through an additional notice where required.

12. Contact Us

For questions about this Privacy Policy or our privacy practices, contact: